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Free template · Approved supplier list

An approved supplier list that stays trustworthy.

A free approved supplier list (ASL) template that captures approval status, certifications, insurance and review dates, so your list is a live control, not a stale spreadsheet. Download the CSV and make it yours.
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An ASL is only useful if it's current.

An approved supplier list records who is cleared to supply, on what scope, and against what evidence. Standards like ISO 9001 clause 8.4 and BRCGS effectively require one, with re-evaluation over time. The risk is that a list built once quietly goes out of date as certificates and insurance lapse.

This template captures the fields that keep an ASL honest: approval status, certifications and their expiry, insurance expiry, a risk rating and review dates. Fill it in, and review it on a defined cycle.

What's in the template

  • Approval status with a clear set of options
  • Certification and insurance expiry columns
  • Risk rating and last / next review dates
  • An owner column so each supplier has a responsible person
Download the CSV

CSV file, opens in Excel or Google Sheets. Free, no sign-up.

The columns that keep it honest.

SupplierApproval statusCertificationsCert expiryInsurance expiryRiskNext review
Example Supplies LtdApprovedISO 9001; BRCGS2027-03-312026-11-30Low2027-01-15
Pending
SuspendedCertification lapsed
Approved

Or let Supplio keep the list live.

The weakness of any ASL spreadsheet is the expiry dates: they are only right on the day you type them. Supplio tracks each supplier's certifications and insurance with live status, chases renewals automatically before they lapse, and scores each supplier, so your approved list reflects reality without manual upkeep.

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Questions, answered.

What is an approved supplier list?+
An approved supplier list (ASL) is a controlled record of the suppliers cleared to provide goods or services to you, along with the scope they are approved for and the evidence behind that approval. ISO 9001 clause 8.4 and standards such as BRCGS effectively require you to evaluate, approve and re-evaluate suppliers, which an ASL documents.
What should an approved supplier list include?+
At minimum: the supplier, their category and approved scope, approval status, certifications held and their expiry, insurance expiry, a risk rating, last and next review dates, and an owner. This template includes all of those so your list supports a real approval and re-evaluation process.
How often should I review my approved supplier list?+
Set a defined cycle, commonly annually, and review sooner for higher-risk suppliers or when a certificate or insurance policy is due to expire. Risk-based re-evaluation is the expectation in most quality standards. Supplio automates the expiry chasing so reviews are triggered by real events, not just the calendar.
Export · Q1 pack

Q1 evidence pack

Suppliers · Compliance · Scope 3

247 suppliers·412 audit events·87% Scope 3
Ready
Stop the spreadsheet. Start the workspace.

Two weeks from now you could be exporting a board-ready evidence pack instead of patching a v17 spreadsheet. Transparent UK pricing, Stripe-secured, cancel any time.

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