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Supplio

Supplier compliance software · UK

Keep every supplier compliant and in date.

Documents expire quietly. Certificates lapse. Insurance renews on a date nobody wrote down. Supplio tracks all of it against each supplier and chases the gaps automatically, so an audit never catches you with an out-of-date record.
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The problem

Compliance decays on a calendar you can't see.

Supplier compliance is rarely lost in a dramatic failure. It is lost one expired certificate at a time: an insurance policy that renewed without a fresh copy on file, a certification that lapsed, a policy that was never resupplied. On a spreadsheet, none of that surfaces until someone goes looking, usually during an audit.

Supplio makes the calendar visible and acts on it. Every document, certificate and insurance policy carries an expiry and a status, and the platform chases suppliers automatically before things lapse. When you need to prove control, the record and its full history are already there.

What you get

The whole compliance record, in one place.

Every capability below is a shipping feature you can reach in the product today.

Document store with expiry tracking

Store the documents suppliers upload, with expiry dates and automatic reminders as they approach.

Insurance & certificate expiry chasing

Track insurance policies and certificates by expiry, and chase suppliers automatically before they lapse.

Certification tracking

Record each supplier certification with its issuing body, issue and expiry dates, and live status.

Supplier Watch: external monitoring

Daily automatic checks of your suppliers against Companies House, The Gazette, the UK Sanctions List and FSA registers, surfaced as findings you confirm or dismiss.

CAPA with a supplier response loop

Raise a corrective action, assign it, let the supplier respond through the portal, then accept it or send it back.

Immutable audit log

Every change is recorded in an immutable, filterable audit log you can export to CSV.

How it holds up

Built to survive an audit.

Expiry tracking that chases itself

Documents, certificates and insurance policies each carry an expiry date and a Valid, Expiring soon or Expired status. A daily background job recomputes status, and automatic reminders go out at 30 and 7 days so suppliers resupply before the deadline, not after.

  • Per-record expiry and status
  • Automatic 30-day and 7-day reminders
  • One-click manual nudge when you want it sooner

Close the gaps with CAPA

When something is wrong, raise a corrective action and assign it. The supplier responds through their portal with a root cause and plan, and your reviewer accepts it or sends it back. The loop is tracked to closure, so nothing is left half-fixed.

  • Raise and assign corrective actions
  • Supplier responds in the portal
  • Reviewer accepts or requests changes

Prove it with an audit log

Every change is written to an immutable audit log: who did what, when, with the old and new values. Filter by date, action, user or entity, and export to CSV when an auditor asks for evidence.

  • Immutable change history
  • Filter by date, user, action, entity
  • CSV export for auditors

Supplier compliance, answered.

What is supplier compliance?+
Supplier compliance is the ongoing work of making sure every supplier meets the requirements you and your regulators set: valid insurance, current certifications, signed policies and contracts, and evidence you can produce on demand. It is distinct from onboarding, which is a one-off gate; compliance is the discipline of keeping that evidence current for the life of the relationship.
What does supplier compliance software actually do?+
It holds the documents, certificates, insurance and policies you require from each supplier, tracks when they expire, and chases the supplier before they lapse. It also lets you raise corrective actions when something is wrong and keeps an audit trail of every change. Supplio does all of this, structured against each supplier record rather than scattered across email and a shared drive.
How does the automatic chasing work?+
Each document, certificate and insurance policy has an expiry date. A daily job recomputes status, and automatic reminders are sent to the supplier at 30 days and 7 days before expiry, once each. You can also send a manual reminder at any time. Suppliers resupply through their portal, so the record updates in place.
Does Supplio check suppliers against Companies House or HMRC?+
Companies House, yes. Supplier Watch checks every supplier with a linked company number against Companies House daily: status changes, overdue filings, director changes and new charges, alongside Gazette insolvency notices, the UK Sanctions List and FSA registers. Changes land as findings your team confirms or dismisses. Supplio does not query HMRC, and supplier-provided evidence such as ISO certificates is stored and expiry-tracked rather than independently verified.
Can I see the history of a supplier's compliance?+
Yes. Every change is recorded in an immutable audit log with the old and new values, the user and the timestamp. You can filter it and export to CSV, which is exactly what auditors ask for. Note that this is a CSV audit-log export, not a pre-bundled evidence pack.
Can suppliers upload their own documents?+
Yes. Every supplier gets free access to a branded portal where they upload documents, complete forms and resupply expiring certificates themselves. Your team reviews and approves rather than transcribing attachments from email, and everything lands against the right supplier record automatically.
How much does Supplio cost?+
Supplio publishes its full price list in GBP: Starter £599 a year, Growth £1,199, Scale £2,399, plus a custom Enterprise plan. Monthly billing is available and the supplier portal is free for your suppliers.

See it against your own suppliers. Prices are on the website, in GBP.

Export · Q1 pack

Q1 evidence pack

Suppliers · Compliance · Scope 3

247 suppliers·412 audit events·87% Scope 3
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Stop the spreadsheet. Start the workspace.

Two weeks from now you could be exporting a board-ready evidence pack instead of patching a v17 spreadsheet. Transparent UK pricing, Stripe-secured, cancel any time.

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  • UK-built · GDPR & UK DPA 2018
  • Transparent GBP pricing · no hidden seats
  • Founder-led UK support