Skip to content
Supplio

Certificate of insurance tracking · UK

Never let supplier insurance lapse again.

Hold every supplier certificate of insurance with its cover and expiry date, and let Supplio chase the renewal automatically before it lapses. No more discovering a supplier was uninsured after the fact, at pricing published in GBP.
Explore the platform
The problem

A lapsed COI is a risk you only spot too late.

Certificates of insurance are the easiest compliance document to lose track of, because they renew on their own schedule and rarely land in your inbox when they do. A supplier is fully covered when you onboard them, then twelve months later the policy renews and nobody sends you the new certificate. You are exposed and do not know it.

Supplio treats insurance and certificates as tracked records, not attachments. Each one carries an effective and expiry date and a live status, and the platform chases suppliers automatically as expiry approaches, so the fresh certificate arrives before the old one lapses.

What you get

Tracking and chasing, handled for you.

Every capability below is a shipping feature you can reach in the product today.

Insurance & certificate expiry chasing

Track insurance policies and certificates by expiry, and chase suppliers automatically before they lapse.

Certification tracking

Record each supplier certification with its issuing body, issue and expiry dates, and live status.

Document store with expiry tracking

Store the documents suppliers upload, with expiry dates and automatic reminders as they approach.

Rule-based automations

Configure rules that react to supplier events, and configurable approval workflow stages.

Branded supplier portal

A self-service portal your suppliers log into, carrying your logo, accent colour and welcome message.

How it works

Store it once, and it chases itself.

Every policy, with a status

Record each insurance policy with its type, carrier, policy number, effective date and expiry date. Supplio computes a live status: Valid, Expiring soon (within 30 days) or Expired. A daily background job keeps that status current without anyone touching it.

  • Policy type, carrier, number, dates
  • Valid / Expiring soon / Expired status
  • Recomputed daily, automatically

Automatic renewal chasing

As a certificate approaches expiry, Supplio reminds the supplier automatically. Rule-based automations watch documents, certificates and insurance as they approach expiry and can email the supplier, assign a form or create a task. You can also send a one-click reminder whenever you want to nudge sooner.

  • Automatic reminders before expiry
  • Rules on documents, certificates and insurance
  • One-click manual reminder too

Suppliers resupply in the portal

The reminder points the supplier to their branded portal, where they upload the renewed certificate directly. The record updates in place, the status flips back to Valid, and the whole exchange is captured, so you have proof the certificate was current the whole time.

  • Suppliers upload renewals in the portal
  • Record updates in place
  • History retained for evidence

Insurance tracking, answered.

What is certificate of insurance (COI) tracking?+
COI tracking is keeping a live record of each supplier's insurance certificates, their cover and their expiry dates, and making sure a renewed certificate is on file before the old one lapses. Supplio records each policy with its dates and a Valid, Expiring soon or Expired status, and chases suppliers automatically as expiry approaches so you are never unknowingly relying on lapsed cover.
How does the automatic chasing work?+
Each insurance policy and certificate has an expiry date. A daily job recomputes status, and rule-based automations that watch documents, certificates and insurance as they approach expiry can email the supplier, assign a form or create a task. Suppliers upload the renewed certificate through their portal, and the record updates in place. You can also send a manual reminder at any time.
Does Supplio verify the insurance is genuine?+
No, and we do not claim to. Supplio holds the certificate the supplier provides, tracks its dates and status, and chases renewals. It does not independently verify a policy with the insurer or query external registries. It ensures you always have a current certificate on file and a record of chasing it, which is what most compliance regimes require.
Can I track certificates other than insurance?+
Yes. The same tracking applies to certifications (with issuing body, issue and expiry dates) and to any document you require, each with its own expiry and automatic reminders. Insurance is one important case, but the mechanism covers your whole supplier document set.
How much does Supplio cost?+
Supplio publishes its full price list in GBP: Starter £599 a year, Growth £1,199, Scale £2,399, plus a custom Enterprise plan. Insurance and document expiry tracking with reminders is available from the Starter plan. Monthly billing is available and the supplier portal is free for your suppliers.

See it against your own suppliers. Prices are on the website, in GBP.

Export · Q1 pack

Q1 evidence pack

Suppliers · Compliance · Scope 3

247 suppliers·412 audit events·87% Scope 3
Ready
Stop the spreadsheet. Start the workspace.

Two weeks from now you could be exporting a board-ready evidence pack instead of patching a v17 spreadsheet. Transparent UK pricing, Stripe-secured, cancel any time.

See transparent pricing
  • UK-built · GDPR & UK DPA 2018
  • Transparent GBP pricing · no hidden seats
  • Founder-led UK support